RingLeader Blog

Business Phone Systems – Moving Ahead With the Wave of the Future

April 9, 2021

Buying a business phone system can sometimes be a daunting task. The options are so vast and you’ve got so much to think about, from system features and model types to your clients’ needs and price. It was never this difficult. Not so long ago, business phone systems used to be the same, making them relatively easy to comparison shop.

But that wasn’t the case then, and not today either. Prices for small businesses have been falling steadily while quality has also been on the rise. With the recent onslaught of Cloud Computing, there’s no reason why you shouldn’t be able to get the best business phone systems with the least amount of hassle and at the lowest prices around. As they say, you get what you pay for!

Small businesses need a range of communication tools to stay ahead of the competition. To compete in today’s marketplace, you need a comprehensive range of communication tools and solutions to support your business. It’s no longer enough to have a professional image. Small businesses need state of the art business phone systems to let potential customers know they’re thinking ‘professionally.’

In fact, there are several reasons you should consider going all-in with a professional business phone system. One of the most important considerations is the security and privacy of contacts. With today’s mobile apps, it is especially important to protect the personal data of your customers or clients. With an all-in-one solution, small business owners and professionals can enjoy the convenience of mobile apps and a range of features that make communicating easier than ever before.

Another key factor for choosing business phone systems that incorporate VoIP is security. Today’s mobile apps offer end-to-end security against fraudulent, anonymous calls. This includes round-the-clock customer assistance and toll-free numbers. It’s especially important to protect your business contacts from telemarketing calls, legal calls and other unsolicited communications.

The final factor for your consideration when choosing small business phone systems is ease of use. In an age where technological advancements make life easier, it’s not surprising users want to maximize their communication tool. Phone systems that enable you to access multiple lines simultaneously with unified messaging and access your voicemail via internet connection are far more useful. Additionally, customers who are constantly on the road would benefit from the convenience of a toll-free number and multi-line management.

There are two types of business phone systems that are popular in the marketplace today. Both IP-based and hardware-based are available to choose from. Many business owners have switched to using IP-based services because they provide superior sound quality and additional features like call forwarding and voicemail/video conferencing. With the growing popularity of small business phone systems, the options are nearly limitless.

Your decision to switch to a hosted VoIP solution or to go with traditional, on-premise PBX solutions will be affected by a variety of factors. If you need a more flexible choice in terms of call handling, you may be better served by a hosted PBX service. If you’re already comfortable with the way things are set up in your office, there’s no reason why you shouldn’t consider switching to a hosted PBX phone system.

While hosted VoIP offers a flexible alternative to traditional, PBX business phone systems, switching your office switchover is not something to be undertaken lightly. The wrong choice can mean increased costs, wasted time, and worst of all, an inconvenience for your employees. The best business phone system for you is one that is just right for your company and your needs. Fortunately, most businesses find it easy to find the right solution for them.

Today, many smaller businesses are making the move to hosted VoIP as opposed to traditional PABX phone systems because of the ease-of-use and cost effectiveness. Switching to a cloud-based VOIP solution can help businesses save a significant amount of money, especially when compared to traditional telecommunication costs. Cloud-based VOIP solutions are typically less expensive than their on-premise alternatives, which can often make it a great fit for larger businesses that cannot afford to invest in additional infrastructure for VOIP services.

With the recent introduction of two-line phone systems, it’s clear that businesses no longer have to choose between a voicemail and email program. In addition, two-line telephony has reached a point where it is no longer burdensome for small businesses to have a dedicated representative to take incoming calls and route them through to an appropriate contact. In today’s business world, it is critical to have a representative who takes calls with care and precision, and with the use of hosted VoIP solutions, small businesses can now take advantage of this dedicated service while saving on expenses. This shift is the wave of the future for small businesses and with it comes many improvements in productivity, efficiency, and increased profitability.